We are looking for a new Forum Coordinator for the Caux Dialogue on Land and Security (CDLS), with first-hand experience of the CDLS, and a passion for land and human security issues. This is a part-time position (expected at 40% or 2 days per week), to start immediately. See role description below. Please send in a recent CV (not more than 2 pages) and covering letter by 31st October, 2016 to land [@] iofc [.] org.
Download job description here.
Purpose of the post
The position consists of the organisation and coordination of a yearly forum held in the summer in the international conference centre of Caux (Vaud) Switzerland, under the general title “Caux Dialogue on Land and Security”.
- Design, coordination and implementation of the conference’s programme in liaison with all other stakeholders, ensuring full integration of IofC essence
- Manage the team of volunteers responsibly and ethically to prepare and lead the conference and ensure the timely achievement of all its deliverables
- Ensure a sound collaboration with all stakeholders and the appropriate information flow to keep all the key persons informed of the programme’s status, including follow-up of previous years’ events
- Produce the conference report
- Define the planning process as per indications from the CAUX Foundation and apply the set deadlines; in particular ensure the full involvement of the CAUX Design team as from the beginning of the planning process (18 months in advance)
- Develop the Forum programme in collaboration with the ILLP Steering Group
- Prepare the conference budget and the fundraising strategy (who, when, how, how much) with a realistic view ; raise the funding or sponsoring from private, institutional and/or public donors; ensure coordination with the CAUX foundation on applications to donors based in Switzerland
- Coordinate the preparation of a communications plan and ensure its implementation in close collaboration with the Caux Foundation Comms team
- Ensure appropriate external communication and advertisement dependent upon the target audience, and in close collaboration with the CAUX Foundation and ILLP Steering Group
- Ensure the appropriate use of the CAUX and ILLP Logos and the communication templates set forth by the CAUX Foundation
- Manage specific communication on the social networks
- Approach and manage the relation with high level participants (in step with others on the core team), experts, speakers and workshop leaders securing practical and administrative support.
- Follow up on registrations and administrative issues as well as on expenses
- Prepare the conference and welcome file and ensure appropriate welcome
- Keep records of CDLS account and agree payments to Caux with Caux finance department at the end of the CDLS
- Draft the conference report and prepare the actions to be pursued further;
- Develop an action plan for follow-ups with CAUX participants
- Ensure compliance with the Caux Foundation’s policies and rules for the Caux conferences
- Participate in the Caux Planning Meetings, and if required by the Forum Director, to attend and participate in up to one week’s training per year
- Convene and propose agendas for periodic meetings with the ILLP Steering Group at intervals to be agreed
- Project management experience, including finance management
- Proficient education or experience in the Forum subject matter
- Experience in managing people, ideally volunteers
- Good understanding of communication needs and methods related to events/the Forum.
- Experience of multi-cultural working with diverse, remote teams
- Strong organizational and conceptual skills
- Strong interpersonal and communications skills
- Extended experience in networking
- Very good editing skills
- Very good English knowledge, orally and writing
- Experience of a Caux Conference
- French and German language skills