We’re hiring! Forum Coordinator for the Caux Dialogue on Land and Security (CDLS)

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We are looking for a new Forum Coordinator for the Caux Dialogue on Land and Security (CDLS), with first-hand experience of the CDLS, and a passion for land and human security issues. This is a part-time position (expected at 40% or 2 days per week), to start immediately. See role description below. Please send in a recent CV (not more than 2 pages) and covering letter by 31st October, 2016 to land [@] iofc [.] org.

JOB DESCRIPTION

Download job description here.

Purpose of the post
The position consists of the organisation and coordination of a yearly forum held in the summer in the international conference centre of Caux (Vaud) Switzerland, under the general title  “Caux Dialogue on Land and Security”.

Main responsibilities

  • Design, coordination and implementation of the conference’s programme in liaison with all other stakeholders, ensuring full integration of IofC essence
  • Manage the team of volunteers responsibly and ethically to prepare and lead the conference and ensure the timely achievement of all its deliverables
  • Ensure a sound collaboration with all stakeholders and the appropriate information flow to keep all the key persons informed of the programme’s status, including follow-up of previous years’ events
  • Produce the conference report

Main tasks

  • Define the planning process as per indications from the CAUX Foundation and apply the set deadlines; in particular ensure the full involvement of the CAUX Design team as from the beginning of the planning process (18 months in advance)
  • Develop the Forum programme in collaboration with the ILLP Steering Group
  • Prepare the conference budget and the fundraising strategy (who, when, how, how much) with a realistic view ; raise the funding or sponsoring from private, institutional and/or public donors; ensure coordination with the CAUX foundation on applications to donors based in Switzerland
  • Coordinate the preparation of a communications plan and ensure its implementation in close collaboration with the Caux Foundation Comms team
  • Ensure appropriate external communication and advertisement dependent upon the target audience, and in close collaboration with the CAUX Foundation and ILLP Steering Group
  • Ensure the appropriate use of the CAUX and ILLP Logos and the communication templates set forth by the CAUX Foundation
  • Manage specific communication on the social networks
  • Approach and manage the relation with high level participants (in step with others on the core team), experts, speakers and workshop leaders securing practical and administrative support.
  • Follow up on registrations and administrative issues as well as on expenses
  • Prepare the conference and welcome file and ensure appropriate welcome
  • Keep records of CDLS account and agree payments to Caux with Caux finance department at the end of the CDLS
  • Draft the conference report and prepare the actions to be pursued further;
  • Develop an action plan for follow-ups with CAUX participants
  • Ensure compliance with the Caux Foundation’s policies and rules for the Caux conferences
  • Participate in the Caux Planning Meetings, and if required by the Forum Director, to attend and participate in up to one week’s training per year
  • Convene and propose agendas for periodic meetings with the ILLP Steering Group at intervals to be agreed

Job Specifications

  • Project management experience, including finance management
  • Proficient education or experience in the Forum subject matter
  • Experience in managing people, ideally volunteers
  • Good understanding of communication needs and methods related to events/the Forum.
  • Experience of multi-cultural working with diverse, remote teams
  • Strong organizational and conceptual skills
  • Strong interpersonal and communications skills
  • Extended experience in networking
  • Very good editing skills
  • Very good English knowledge, orally and writing

Preferred:

  • Experience of a Caux Conference
  • French and German language skills

 
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